Privacy Policy

1. Introduction

Police Commissionerate Agra ("Police Commissionerate Agra", "we", "us", or "our") operates the Commissionerate Employee Management System ("Application" or "App").

This Privacy Policy explains how we collect, use, store, protect, and disclose information when authorized employees use the Application.

The Application is intended for authorized employees/personnel of Police Commissionerate Agra and is primarily designed to provide employee-related services, including submission, processing, tracking, and management of leave applications.

By using the Application, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

Depending on the functionality provided by the Application, we may collect and process the following categories of information.

2.1 Employee and Account Information

To authenticate and identify authorized employees, the Application may collect:

• Employee name
• Employee ID / employee number
• Mobile number
• Official email address, where applicable
• Designation
• Department / unit
• Posting or organizational information
• Login credentials or authentication information
• User account and access information

2.2 Leave Application Information

When an employee submits or manages a leave application, the Application may collect:

• Leave type
• Leave start date
• Leave end date
• Number of leave days
• Leave reason
• Leave application details
• Leave application status
• Approval or rejection information
• Remarks from the employee or authorized officer
• Leave history and related records

If an employee voluntarily provides additional information or supporting documents as part of a leave application, such information may also be processed for the purpose of reviewing and processing the application.

2.3 Technical Information

When you use the Application, certain technical information may be processed for security, authentication, troubleshooting, and application functionality, including where applicable:

• Device type
• Operating system and version
• Application version
• IP address
• Date and time of access
• Session information
• Error and diagnostic information
• Security and authentication logs

We do not use technical information for purposes unrelated to the operation, security, or administration of the Application unless otherwise permitted or required by applicable law.

3. How We Use Your Information

We may use information collected through the Application for the following purposes:

• To authenticate authorized employees.
• To provide access to employee services.
• To process leave applications.
• To submit leave requests to authorized reporting or approving officers.
• To display leave application status.
• To maintain leave records and history.
• To process leave approvals and rejections.
• To communicate application-related notifications.
• To maintain employee accounts.
• To protect the Application against unauthorized access or misuse.
• To troubleshoot technical problems.
• To maintain application security and reliability.
• To comply with applicable laws, regulations, government requirements, and official administrative procedures.

We use employee information primarily for legitimate employment, administrative, operational, and governmental purposes.

4. How We Share Information

Police Commissionerate Agra does not sell or rent employee personal information to third parties.

Information may be accessible or disclosed where necessary to:

Authorized Officers and Personnel

Employee and leave information may be made available to authorized reporting officers, approving authorities, administrative personnel, or other authorized personnel who require access for legitimate official purposes.

Government Authorities

Information may be disclosed to government authorities or law enforcement agencies where required or permitted by applicable law, regulation, court order, or official government procedure.

Service Providers

Where necessary, authorized service providers may process information on behalf of Police Commissionerate Agra for services such as application hosting, infrastructure, security, notifications, or technical maintenance.

Such processing is intended to be limited to the purposes for which the service is provided.

Legal and Security Requirements

Information may be disclosed where reasonably necessary to:

• Comply with applicable law.
• Respond to lawful requests.
• Protect the rights, security, or property of Police Commissionerate Agra or its users.
• Investigate security incidents, fraud, misuse, or unauthorized access.

5. Data Security

Police Commissionerate Agra takes reasonable technical and organizational measures to protect employee information from unauthorized access, alteration, disclosure, loss, misuse, or destruction.

Security measures may include:

• Authentication and access controls
• Role-based access
• Secure communication
• Server-side security controls
• Application security measures
• Monitoring and logging
• Administrative safeguards

However, no electronic storage or transmission system can be guaranteed to be completely secure.

Employees should also protect their account credentials and should not share passwords, OTPs, PINs, or other authentication information with unauthorized persons.

6. Data Retention

We retain personal information for as long as necessary for the purposes described in this Privacy Policy, including:

• Providing the Application and its services.
• Maintaining official employee and leave records.
• Meeting administrative requirements.
• Complying with applicable laws and regulations.
• Meeting applicable government record-retention requirements.
• Resolving disputes and maintaining security records.

The retention period may vary depending on the type of information and applicable official record-retention requirements.

7. Data Deletion and Account Deletion

The Application is intended for authorized employees and may contain official employment and administrative records.

Because certain employee and leave information may be required to be retained for official, legal, administrative, audit, or record-keeping purposes, such information may not always be immediately deleted upon request.

Employees who have questions about their personal information or account may contact the appropriate Police Commissionerate Agra administrative or IT authority.

Requests may require verification of the employee's identity and may be subject to applicable official record-retention requirements.

8. Children's Privacy

The Application is intended exclusively for authorized employees/personnel of Police Commissionerate Agra.

The Application is not intended for children and is not designed to knowingly collect personal information from children.

9. Third-Party Services

The Application may use third-party services or infrastructure necessary to operate and maintain the Application.

Such services may include, where applicable:

• Cloud or server hosting
• Authentication services
• Push notification services
• Security services
• Application performance and diagnostic services
• Other infrastructure required to provide the Application

Third-party service providers may process limited information according to their respective terms and privacy policies.

Where third-party services are used, access to personal information is intended to be limited to what is reasonably necessary for providing the relevant service.

10. Application Permissions

The Application may request certain device permissions when required to provide a specific feature.

The permissions requested by the Application will depend on the functionality implemented in the version of the Application available to users.

Where permissions are requested, they will be used only for the relevant functionality and purpose explained to the user.

The Application does not request access to device information unnecessarily.

11. Notifications

The Application may send notifications relating to employee services, including:

• Leave application submission
• Leave approval
• Leave rejection
• Leave status updates
• Administrative information
• Account or security notifications

Notifications are used to provide information related to the employee's use of the Application and official administrative services.

12. Cookies and Similar Technologies

The Application itself does not necessarily use browser cookies.

However, the website or web-based services associated with the Application may use cookies or similar technologies where required for functionality, security, session management, or analytics.

Users may be able to control cookies through their browser settings.

13. Accuracy of Information

Employees are responsible for providing accurate and up-to-date information when using the Application.

If an employee identifies inaccurate information in their account or leave records, they should contact the appropriate authorized administrative authority for correction.

14. Changes to This Privacy Policy

Police Commissionerate Agra may update this Privacy Policy from time to time to reflect:

• Changes to the Application.
• Changes to services or functionality.
• Changes in applicable laws or regulations.
• Changes in security or administrative practices.

Any updated Privacy Policy may be published on:

https://agrapolice.in/

The updated policy will indicate the revised "Last Updated" date.

15. Applicable Law

This Privacy Policy is governed by the applicable laws and regulations of India.

The collection, use, storage, and processing of personal information will be carried out in accordance with applicable Indian laws, rules, regulations, government policies, and official administrative requirements, as applicable from time to time.

16. Your Privacy Rights

Subject to applicable laws, regulations, and official administrative requirements, employees may contact the appropriate Police Commissionerate Agra authority regarding:

• Questions about personal information.
• Correction of inaccurate information.
• Questions regarding leave records.
• Account or authentication concerns.
• Privacy-related concerns.
• Unauthorized access to an employee account.
• Data security concerns.

Requests may be subject to identity verification and applicable official procedures.

17. Security Incident

If you believe that your account has been compromised or that your personal information has been accessed without authorization, you should promptly report the incident to the appropriate Police Commissionerate Agra administrative or IT authority.

18. Contact Us

If you have questions or concerns about this Privacy Policy or the handling of information through the Application, please contact:

Police Commissionerate Agra

Official Website:
https://agrapolice.in/

Application:
Police Commissionerate Agra Employee Application

Privacy / Support Contact:
Please contact the appropriate Police Commissionerate Agra administrative or IT authority through the official website.

19. Summary

The Commissionerate Employee Management System is intended for authorized employees and is primarily used to provide employee-related services such as leave application submission, processing, approval, status tracking, and record management.

We aim to collect and process only information that is reasonably necessary to provide these services, maintain official records, protect the Application, and comply with applicable legal and administrative requirements.